Privacy Policy

Private Policy

Dec 18th, 2025

This notice outlines how Sizanid HR (including all subsidiaries and brands like Sizanid Staffing collects and uses your data when you use our websites or services, visit our branches, or provide information through any other means (including third parties). This privacy notice and our cookie policy fully inform you on our data practices. We explain the purpose for data collection, how your information is shared, protected, and retained, and your options for exercising personal choices. We also tell you how to access the specific personal information we hold.

Your Privacy Is Our Priority

When you access our website, Sizanidstaffing app, or any other sizanidstaffing digital platform, certain information about your device, browser, and how you interact with our content may be collected. This information can include data gathered through the use of cookies.

Who are we?

Sizanid Staffing provides staffing services to clients and job placement assistance to candidates seeking current or prospective employment. Personal information is collected for the express purpose of aligning candidates with suitable roles both within Sizanid Staffing and with our clientele. The processing of this personal information (referred to herein as "data") shall adhere strictly to the terms outlined in this privacy notice. For clarification, the term "processing" or "process" collectively denotes any operation conducted on your personal information, such as—but not limited to—its collection, storage, adaptation, disclosure, restriction, deletion, or destruction.

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Children’s Privacy

Sizanid Staffing provides services only to individuals who are 18 years old and above. Our services are not directed toward, and we do not knowingly collect personal information from, anyone under the age of 18. If we have reason to believe that you are under 18, we will remove your information from our systems without prior notice.

If you are a parent or legal guardian of a child under 13 and believe that your child has shared personal information with us, you may use the “Contact Us” details provided below to exercise your rights on behalf of your child.

What does this policy cover?

This Privacy Notice:

sets out the types of personal data that we collect about you
explains how and why we collect and use your personal data
explains how long we keep your personal data for
explains when, why and with who we will share your personal data
sets out the legal basis we have for using your personal data
explains the effect of refusing to provide the personal data requested
explains the different rights and choices you have when it comes to your personal data
explains how we may contact you and how you can contact us.

What personal data do we collect about you?

We collect information about you which enables us to find available opportunities and assess your suitability throughout the recruitment process. This is collected in our capacity as a recruitment agency, recruitment business and talent consultancy as well as an employer if you want to work for us.

We collect personal information including but not limited to your first name, surname, email address (both personal and business), telephone number, residential address, job title, company name, financial information, job function, location, sector, CV, identification documents, evidence of right to work (RTW), educational records, work history, next of kin and emergency contact details, references and links to your professional profiles available in the public domain and on social media, such as LinkedIn and corporate websites.

We may also collect some sensitive personal data about you, in the form of health or medical information (including details of any special assistance you may need or any sick leave taken during previous roles) to fulfil our employment, social security and other regulatory or legal obligations. With your express consent, we may also collect other sensitive personal data from you such as your ethnic origin. Where you have been required to give your explicit consent, you will always be entitled to withdraw such consent at any time.

Where do we collect personal data about you from?

The following are the different sources we may collect your personal data from:

Directly from you: This is information you provide whether searching for a new opportunity, during the different recruitment stages or at a recruitment or networking event. This may be by telephone, email or in person.
From an agent/third party acting on your behalf: This may be your own limited company, an umbrella company or another recruitment agency.
From third party sources: We may obtain your personal information from the following third party source(s):
- Job Boards that you have registered your details with and where we are clearly and specifically named as a recruitment company with whom your data may be shared.
By Reference or word of mouth: For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer. However, we will always seek your prior valid consent before processing your data.

Where we collect your information through some of the sources mentioned above, we may do this with the aid of software programmes such as ATS, AI etc. These programmes are given parameters on the requirements of a role and search through the lawfully collected data to find suitable candidates for a given role. They are designed to only output information on candidates that meet the search criteria. Where we use these programmes, their use is restricted to only searching for information (e.g. job title, location, skillset) from the data sources we have provided it and solely based on the criteria we have set for that search.

How and why do we use your personal data?

We will use your data so that we can provide our services to you, including:

To match your skills, experience and education with a potential employer or client or current job opportunities.
To provide more detailed information to a client, should you be chosen by the client to go through to the next stage.
To keep you informed of job opportunities which we think may be of interest to you.
To send you other information that may be of interest to you, such as workshops, events and newsletters from Sizanid Staffing.
To provide career guidance and management.
To respond to your requests or questions when you contact us.
To carry out our contractual obligations with you or with a client, including under any contracts we intend to enter with you.
To notify you of changes in our services or in this Privacy Policy.
To analyse trends in industry, although this information will be anonymised.
To third parties (see below).
If you work for a client or a potential employer looking to fill roles, to contact you about prospective candidates or leads and to share your contact details with a candidate, at interview stage and beyond.
To provide services relating to talent management, including recruitment, talent consultancy, market mapping and research and salary surveys.
To manage our relationship with you and with our clients and perform administrative and operational tasks.
To comply with our legal obligations and rights, under contracts and at law, and to cooperate with authorities and investigations.

AI Use in Modern HR Staffing

AI is revolutionizing HR staffing, enabling more strategic talent management through automation and analytics in areas like Recruitment, Talent Management, and Employee Experience. We use innovative AI and machine learning tools to enhance our recruitment services.

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Enhancing Candidate-Job Matching

The system is designed to procure relevant data points not readily available within the standard application, profile, or resume. This facilitates the prompt assessment of your skills against a job’s core requirements, enabling our users to easily explore alternative roles or identify deficiencies in their skillset. HR technologies also empower our recruiters to match candidates to jobs based on both qualifications and expressed interest.

Improving the Client Experience: These technologies enable us to search a broader and more diverse set of candidates, ensuring we find the best talent with the most relevant skills for our clients.

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What marketing communications do we send?

We may periodically send you marketing information that we think you may find interesting and beneficial. These messages may suggest other jobs to you alongside the specific one you may have applied for, thereby significantly increasing the likelihood of us finding you a new position.

Our lawful basis for sending you any direct marketing information via electronic means – by email, social media, SMS – falls into two categories of ‘consent’:

By obtaining your valid, expressed, consent through an opt-in mechanism at the time of collecting your personal data and providing you with the opportunity to opt-out in all subsequent communication by clicking the “unsubscribe” link in an email received from Sizanid Staffing or by contacting us at privacy@sizanidstaffing.com
Via the Soft opt-in consent route which applies where you have previously engaged with us (for example by submitting a job application or a CV or registering to fill a job vacancy we have posted), and we are marketing other recruitment-related services. Under ‘soft opt-in’ consent we view your consent as implied unless or until you opt out.

SMS Opt-In Requirements

By opting into Sizanid Staffing's SMS alerts, you agree to the following conditions:

Authorization: You permit Sizanid Staffing to send you marketing text messages and job alerts, which may utilize an automatic telephone dialing system.
Age: You confirm you are at least 18 years of age.
Ownership: You affirm you are the wireless account subscriber or have the subscriber's explicit permission to receive these messages.

Stopping Messages & Data Use

Opt-Out: To stop texts, reply "STOP" to any message. You must opt back in to resume service.
Frequency: Messaging frequency varies based on user settings.

Cost: Sizanid Staffing charges no fees, but your carrier’s MSG and data rates may apply.
Help: Reply "HELP" for immediate assistance.
Privacy: Your mobile number will not be shared or used for other purposes.
Automated Contact: We and our partners use automated calls, texts, and emails to share job opportunities. Information collected is never shared with third parties/affiliates for marketing or promotion.

Sizanid Staffing formally disclaims liability for any delays incurred in the receipt of SMS messages associated with our SMS Gateway infrastructure. The delivery success of SMS messages is contingent upon effective transmission from the subscriber's wireless service provider or network operator. Carriers expressly waive responsibility for delayed or undelivered messages.

How Long We Keep Your Personal Information

Sizanid Staffing follows established retention schedules to ensure that personal data is kept only for as long as it is reasonably needed. Information is retained to fulfill the purposes for which it was collected or to satisfy legitimate legal and business requirements. Once those purposes or obligations no longer apply, the data will be securely deleted or anonymized.

When determining the relevant retention periods, we will take into account:
Our contractual obligations and rights in relation to the relevant information;
Legal obligations under applicable law to retain data for a certain period;
Our legitimate interest where we have carried out a balancing test;
Statute of limitations under applicable law;
Disputes, whether potential or actual;
If you have made a request to have your information deleted;
Guidelines issued by relevant data protection authorities.

If we determine that we can delete your data, we will do so securely.

Appointment as Data Controller

Unless a particular exception is relevant, Sizanid Staffing serves as the Data Controller for the personal information it manages, as defined by applicable data protection regulations. As the Data Controller, we are the entity responsible for deciding the reasons for processing your personal data and the manner in which that processing takes place. This role also carries the legal duty to ensure that all handling of personal information complies with the governing laws. In fulfilling this responsibility, we have the authority—whether acting alone or together with other parties—to set the purposes and procedures for processing your personal data.

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Joint Data Controllers

We often share responsibility for processing personal information with other Sizanid Group Companies to ensure efficient operation; these entities are known as "joint controllers." Key examples include managing our Misconduct Reporting Procedure and Economic Sanctions checks. To learn more or exercise your rights related to this joint processing, please contact us (see the "Contact us" section).

Who do we share your personal data with?

Your personal data may be shared with certain third parties who will be subject to contractual obligations of confidentiality and compliance with all relevant data protection laws, including

Our client who has a position to fill or who you may have been placed with. Our clients are global and based in numerous industries, such as IT, data management and analytics, financial services, architecture, energy and utilities, etc and in both the public and private sector.
The end client or customer who you may be placed with through another agency or intermediary (for example where there is a managed service arrangement or where our client is a consultancy firm)
Other recruitment agencies or service providers such as umbrella companies, RPO or PSL providers.
Other companies and employees within Sizanid HR Inc.
Suppliers, contractors and agents who may perform services for us, including payroll providers, umbrella companies, professional advisers such as accountants or lawyers, insurance brokers, consultants, background check agencies, email marketing agencies, event organisers.
Government or law enforcement authorities or any other third party in any jurisdiction, if we believe that we have an obligation to do so or that such action is necessary to protect, defend or enforce our rights.
In the event of a sale, merger, liquidation, receivership or transfer of assets of any member of our group, to any third party provided they are obliged to only use your personal data for the purposes that you have provided it to us.

We may also conduct checks on you to verify the accuracy of the information you have provided and where we do this we may share your information with former employers or clients.

What legal basis do we have for using your information?

For prospective employees, candidates, contractors, referees and clients, our processing is necessary for our legitimate business interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

We carry out a balancing test to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests which you can find out more about by contacting us using the details below.

If you are interviewed and submitted as a candidate, then to comply with our employment, social security or other legal and regulatory obligations, we may need to process more detailed personal data including sensitive data such as health information that you or others provide about you. Where there is no legal obligation to collect and process any of your sensitive personal data we always ask for your express consent before undertaking such processing.

We may also rely on our processing being necessary to perform a contract for you, if you are a client or a candidate or contractor and we are negotiating or have entered into an agreement with you to provide services to you or receive services from you.

Processing may also be necessary to fulfil our legal and regulatory obligations, such as disclosure to public authorities, regulators and investigations.

We may also use your information if we must establish, exercise or defend legal claims or where the personal information is in the public domain.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data we request or withdraw your consent, if consent is the sole lawful basis we rely on for processing your information, we may not be able to match you with available job opportunities.

Do we make any automated decisions for you?

No, we do not carry out a fully automated profiling as there is an element of human intervention in all our processing.

International Data Transfers

In the event personal information is shared as previously described, said data may necessitate transfer outside the geographical boundaries of the United States. Such transfers will strictly comply with applicable law. We are legally required to ensure that any destination provides an adequate level of protection for your personal data and maintains appropriate security protocols. This will be done to better match your employee profile with current opportunities we may transfer your personal data. By submitting your personal data, you agree to this transfer, storage or processing.

Data Security Measures

Sizanid Staffing has established both Security and governance measures to reduce the risk of accidental loss, misuse, unauthorized access, alteration, destruction, or disclosure of personal data. Access to your information is strictly limited to individuals who can demonstrate a legitimate business need. Every staff member involved in handling personal data is required to follow Sizanid Staffing’s internal policies on IT security, data protection, and overall information governance.

While no system can guarantee complete security, we maintain formal procedures to respond to data security incidents. These procedures ensure that any breach is detected, managed, and reported in accordance with all applicable legal requirements.

Your Rights Over Personal Data

You are entitled to exercise certain rights concerning the personal information we hold about you.

Right to Access / Right to Know You may request that we provide details about the personal data in our possession. This includes:

The types or specific records of personal information collected about you by Sizanid Staffing
The sources from which Sizanid Staffing obtained your personal information.
The purposes for which Sizanid Staffing uses your personal information in its business activities.
The categories of third parties with whom Sizanid Staffing shares your personal information.

You also have the option to submit a Personal Data Request to receive a copy of the personal information that Sizanid Staffing maintains about you.

How to Make a Request

You can ask us for your information up to three times every year at no cost by filling out our Privacy Request Form. If you make more requests, we may charge a small fee, but we’ll still process them.
Before we share or delete your information,Sizanid Staffing needs to confirm it’s really you. We’ll do this by asking you to verify details we already have on file. If you don’t complete this step quickly, we may not be able to move forward with your request.
We’ll do our best to respond within 90 days. If we need more time, we may take up to another 90 days and will let you know‍
Right to Opt Out of Sale/Sharing You may have the right to instruct Sizanid Staffing not to sell or share your personal information with third parties.

How to Exercise No identity verification is required to make this request.

Right to Non‑Discrimination You are entitled to fair treatment and will not face discrimination for exercising any of your data protection rights.

How to Exercise No action is required on your part.

Appeals: If Sizanid Staffing denies your request, you may submit an appeal through the Privacy Request Form. We will provide a written response within 90 days of receiving your appeal. If the appeal is denied, you will also receive information on how to contact your state Attorney General, where applicable.

How will we contact you?

We may contact you by phone, email or via social media or networking sites. If you prefer a particular contact over another please just let us know.

Updates to This Privacy Notice

This privacy notice may be revised periodically. The date of the most recent update is displayed at the end of this document. If significant changes are introduced, Sizanid Staffing will provide notice either by email (using the address linked to your account, where required) or by posting an announcement on this website.

We encourage you to review this notice regularly to remain informed of any updates. By continuing to use our services after revisions have been published, you acknowledge and accept the updated terms.

For questions about this policy, privacy concerns, or to exercise your rights, please contact us through the Privacy Request Form at: https://www.sizanidstaffing.com/privacy-request/

How can you contact us?

We will review your personal data periodically to ensure it is up to date and accurate but rely on your cooperation to keep us informed if any such data changes. If you would like to change any information you have provided to us, please just let us know. If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data to:

FAO the Data Privacy Office

By email:

For unsubscribe requests: privacy@sizanidstaffing.com

For Data Subject Access Requests: dsar@sizanidstaffing.com

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Privacy Office

Sizanid Staffing

3350 Lenox Rd NE

Atlanta, GA 30326

contact@sizanidstaffing.com

This notice was last updated in Dec 2025.

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