Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK

JOB SUMMARY

The Accounts Payable Clerk will support the finance and accounting team with the accurate and timely processing of invoices, payments, expense records, and vendor accounts. The role helps maintain accurate financial records, ensure invoices are properly documented and approved, and support efficient accounts payable operations.

KEY RESPONSIBILITIES

1. Invoice Processing

• Receive, review, and process invoices for payment.
• Verify invoice details, amounts, supporting documents, and approvals.
• Enter invoices and payment information accurately into accounting systems.

2. Vendor & Payment Management

• Maintain accurate vendor records and account information.
• Assist with preparing and processing vendor payments.
• Respond to vendor inquiries regarding invoices, payments, and account balances.

3. Account Reconciliation

• Assist with reconciling vendor statements and accounts payable records.
• Investigate and resolve discrepancies between invoices, purchase orders, and payment records.
• Monitor outstanding invoices and follow up on pending approvals or documentation.

4. Records & Documentation

• Maintain organized accounts payable files, invoices, receipts, and payment records.
• Ensure financial documents are properly recorded and easily accessible.
• Assist with maintaining accurate and up-to-date accounting records.

5. Reporting & Administration

• Assist with preparing accounts payable reports and payment summaries.
• Support month-end and year-end accounting activities.
• Perform general administrative and accounting tasks as assigned by the Finance team.

KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy and timeliness of invoice processing.
• Timely processing of vendor payments.
• Accuracy of accounts payable records and reconciliations.
• Resolution of invoice and payment discrepancies.
• Proper maintenance of financial documentation.
• Successful completion of assigned accounting tasks and deadlines.

QUALIFICATIONS

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3 years of accounts payable, accounting, finance, or administrative experience preferred.
• Basic knowledge of accounting principles and accounts payable procedures.
• Familiarity with accounting software and Microsoft Office, particularly Excel.
• Strong organizational, numerical, communication, and attention-to-detail skills.

ROLE EXPECTATIONS

• Process invoices and payment records accurately and on time.
• Maintain organized and confidential financial records.
• Demonstrate strong attention to detail and numerical accuracy.
• Communicate professionally with vendors and internal teams.
• Follow established accounting procedures and internal controls.
• Support the Finance team in maintaining efficient and accurate accounts payable operations.