Contract & Vendor Specialist

CONTRACT & VENDOR SPECIALIST

JOB SUMMARY

The Contract & Vendor Specialist supports contract administration and vendor management by maintaining supplier agreements, monitoring vendor performance, and ensuring contractual requirements are met.

KEY RESPONSIBILITIES

1. Contract Administration

• Maintain and organize vendor contracts, renewals, and related documents.
• Track contract terms, deadlines, and renewal dates.
• Support contract preparation and review processes.

2. Vendor Management

• Maintain accurate vendor records and documentation.
• Monitor vendor performance, service quality, and compliance.
• Address routine vendor issues and coordinate resolutions.

3. Compliance & Reporting

• Ensure vendors meet agreed contractual requirements.
• Track deliverables, pricing, and service commitments.
• Prepare vendor and contract performance reports.

4. Internal Coordination

• Coordinate with Procurement, Finance, Legal, and operational teams.
• Support vendor onboarding and offboarding activities.
• Follow up on outstanding documentation and approvals.

KEY PERFORMANCE INDICATORS (KPIs)

• Contract renewal and documentation accuracy.
• Vendor compliance with contractual requirements.
• Vendor performance and service quality.
• Timely resolution of vendor issues.
• Accuracy of contract and vendor records.

QUALIFICATIONS

• Diploma or bachelor’s degree in Procurement, Supply Chain, Business Administration, Legal Studies, or a related field.
• 1–3 years of contract administration or vendor management experience.
• Strong organizational and attention-to-detail skills.
• Good communication and negotiation abilities.
• Proficiency in Microsoft Office and contract/vendor management systems.

ROLE EXPECTATIONS

• Maintain accurate and up-to-date contract records.
• Monitor vendor obligations and performance.
• Support timely contract renewals and vendor documentation.
• Build effective working relationships with internal teams and suppliers.