Facilities Administrator

FACILITIES ADMINISTRATOR

JOB SUMMARY

The Facilities Administrator provides administrative and operational support for workplace facilities, maintenance, vendors, supplies, and office services.

KEY RESPONSIBILITIES

1. Facilities Administration

• Maintain facilities records, schedules, work orders, and documentation.
• Coordinate routine maintenance, repairs, and workplace requests.

2. Vendor Coordination

• Communicate with vendors and service providers regarding facilities needs.
• Track service requests, invoices, and completion of work.

3. Workplace Support

• Monitor office supplies, equipment, and common areas.
• Assist with office moves, events, and workplace activities.

4. Health & Safety

• Support workplace safety procedures and facility inspections.
• Report and follow up on maintenance or safety issues.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely completion of facilities requests.
• Accuracy of records and documentation.
• Vendor response and service quality.
• Workplace maintenance and safety compliance.
• Employee satisfaction with facilities support.

QUALIFICATIONS

• Diploma or Bachelor’s degree in Business Administration, Facilities Management, Operations, or related field.
• 1–3 years of administrative or facilities experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and administrative systems.

ROLE EXPECTATIONS

• Maintain organized and efficient facilities administration.
• Coordinate workplace requests promptly.
• Maintain accurate records and documentation.
• Support a safe, clean, and functional work environment.