Facilities Coordinator

FACILITIES COORDINATOR

JOB SUMMARY

The Facilities Coordinator supports daily workplace operations, maintenance, vendors, and administrative activities to ensure a safe, organized, and functional work environment.

KEY RESPONSIBILITIES

1. Facilities Operations

• Coordinate routine maintenance, repairs, and workplace services.
• Monitor office facilities, equipment, and common areas.

2. Vendor Coordination

• Schedule vendors, contractors, and maintenance services.
• Track service requests, work orders, and completion dates.

3. Health & Safety

• Support workplace safety inspections and emergency preparedness.
• Report and follow up on facility hazards or issues.

4. Administration

• Maintain facilities records, schedules, and documentation.
• Assist with purchasing, supplies, office moves, and workplace projects.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely completion of maintenance requests.
• Vendor service quality and responsiveness.
• Accuracy of facilities records.
• Workplace safety compliance.
• Employee satisfaction with workplace services.

QUALIFICATIONS

• Diploma or Bachelor’s degree in Facilities Management, Business, Operations, or related field.
• 1–3 years of facilities or administrative experience.
• Strong organizational and communication skills.
• Ability to coordinate vendors, schedules, and multiple tasks.

ROLE EXPECTATIONS

• Support smooth day-to-day workplace operations.
• Coordinate facility requests efficiently.
• Maintain accurate records and documentation.
• Promote a safe, clean, and well-organized workplace.