Facilities Maintenance Specialist

FACILITIES MAINTENANCE SPECIALIST

JOB SUMMARY

The Facilities Maintenance Specialist is responsible for coordinating and supporting the maintenance, repair, and upkeep of company facilities, equipment, and workplace systems to ensure a safe, clean, and functional environment.

KEY RESPONSIBILITIES

1. Facilities Maintenance

• Conduct routine inspections and identify maintenance issues.
• Coordinate repairs, servicing, and preventive maintenance.
• Ensure facilities and equipment remain operational.

2. Vendor & Contractor Coordination

• Schedule and monitor maintenance work performed by vendors.
• Verify service completion and report outstanding issues.
• Maintain records of maintenance activities and vendor services.

3. Workplace Safety

• Support health, safety, and workplace compliance requirements.
• Identify and report hazards or facility-related risks.
• Assist with emergency and safety procedures.

4. Maintenance Records

• Maintain accurate maintenance logs, schedules, and service records.
• Track maintenance requests and follow up on completion.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely resolution of maintenance requests.
• Preventive maintenance completion rate.
• Facility and equipment uptime.
• Vendor service quality and response time.
• Workplace safety and maintenance compliance.

QUALIFICATIONS

• Diploma or bachelor’s degree in Facilities Management, Engineering, Operations, or a related field.
• 1–3 years of facilities or maintenance experience.
• Strong organizational and problem-solving skills.
• Good communication and vendor coordination abilities.
• Proficiency in Microsoft Office and maintenance tracking systems.

ROLE EXPECTATIONS

• Maintain safe, clean, and functional facilities.
• Respond promptly to maintenance issues.
• Coordinate effectively with vendors and internal teams.
• Keep accurate maintenance records and schedules.