Global Mobility Administrator

GLOBAL MOBILITY ADMINISTRATOR

JOB SUMMARY

The Global Mobility Administrator provides administrative and coordination support for employee relocations, international assignments, immigration, and mobility programs. The role maintains accurate records, coordinates documentation and schedules, and supports employees and mobility teams throughout the process.

KEY RESPONSIBILITIES

1. Mobility Administration

• Provide day-to-day administrative support for global mobility activities.
• Maintain mobility calendars, trackers, files, and assignment information.

2. Documentation & Records

• Prepare, organize, and maintain mobility-related documents.
• Ensure records are accurate, complete, and securely maintained.

3. Employee Support

• Respond to employee inquiries regarding relocation and mobility processes.
• Provide timely updates and coordinate required appointments or services.

4. Coordination & Follow-Up

• Coordinate with HR teams, relocation providers, immigration specialists, and other stakeholders.
• Follow up on outstanding documents, requests, and deadlines.

5. Reporting & Compliance Support

• Update mobility reports and case tracking systems.
• Support compliance with company mobility policies and required procedures.

KEY PERFORMANCE INDICATORS (KPIs)

• Timeliness of mobility administrative tasks.
• Accuracy and completeness of mobility records.
• Timely completion of documentation and follow-ups.
• Employee inquiry response and resolution time.
• Accuracy and timeliness of mobility reports and trackers.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, International Relations, or a related field.
• 1–3 years of experience in HR, global mobility, relocation, immigration, or administration.
• Proficiency in Microsoft Office, Google Workspace, or HR systems.
• Strong organizational, communication, and attention-to-detail skills.

ROLE EXPECTATIONS

• Maintain accurate and confidential mobility information.
• Complete administrative tasks and follow-ups within required timelines.
• Communicate professionally with employees and stakeholders.
• Keep mobility records and trackers consistently updated.
• Demonstrate reliability, organization, and attention to detail.

LOCATION

Mississauga, Ontario, Canada