HEAD OF EVENTS

JOB SUMMARY

The Head of Events is responsible for developing, planning, coordinating, and overseeing Sizanid Staffing's events and event-related initiatives. The role is responsible for ensuring that company events support business development, brand visibility, client engagement, recruitment, networking, and organizational objectives.

The Head of Events provides strategic and operational leadership for conferences, seminars, workshops, career fairs, recruitment events, networking events, corporate engagements, webinars, employee events, and other company-sponsored activities. The role works closely with Executive Management, Marketing, Sales, HR, Operations, and external partners to deliver professional and successful events.

KEY RESPONSIBILITIES

1. Events Strategy & Planning

Develop and implement Sizanid Staffing's annual events strategy.
Identify events and event opportunities that support business and organizational objectives.
Develop event calendars, objectives, timelines, and budgets.
Determine appropriate event formats, audiences, themes, and objectives.
Develop event concepts that strengthen the company's brand and market presence.
Evaluate events and recommend improvements for future activities.

2. Event Management

Plan and oversee events from concept development through completion.
Coordinate event logistics, venues, suppliers, speakers, attendees, and schedules.
Develop detailed event plans and operational checklists.
Ensure events are delivered professionally, efficiently, and on schedule.
Coordinate event setup, execution, and breakdown.
Monitor event activities and resolve issues promptly.

3. Corporate & Client Events

Plan and coordinate corporate events for clients and business partners.
Support client engagement through networking events, seminars, workshops, and industry forums.
Coordinate executive meetings, corporate functions, and stakeholder events where required.
Ensure events meet agreed objectives and client expectations.
Develop relationships with event stakeholders and corporate partners.

4. Recruitment & Career Events

Develop and oversee recruitment-focused events such as career fairs, hiring events, employer sessions, and talent networking events.
Coordinate employers, recruiters, candidates, speakers, and partners.
Work with the Recruitment and Staffing teams to identify event-based talent acquisition opportunities.
Monitor candidate participation and employer engagement.
Evaluate recruitment outcomes from events.

5. Marketing & Promotion

Work closely with the Head of Marketing to develop event promotion strategies.
Ensure events are effectively promoted across appropriate channels.
Support the development of event branding, promotional materials, invitations, and communications.
Coordinate event announcements, registration campaigns, and attendee communications.
Ensure events contribute positively to Sizanid Staffing's brand visibility.

6. Partnerships & Sponsorships

Identify potential event partners, sponsors, speakers, and collaborators.
Develop and maintain relationships with event stakeholders.
Prepare sponsorship proposals and partnership opportunities.
Negotiate event-related partnerships within approved company guidelines.
Ensure sponsors and partners receive agreed benefits and deliverables.
Identify opportunities to generate revenue through events.

7. Budget & Financial Management

Develop event budgets and expenditure plans.
Monitor event-related costs and ensure spending remains within approved budgets.
Obtain appropriate approvals for event expenditures.
Negotiate with venues, vendors, suppliers, and service providers.
Track event revenue, sponsorship income, and expenses where applicable.
Prepare financial reports for completed events.

8. Vendor & Logistics Management

Identify, evaluate, and coordinate event vendors and suppliers.
Manage relationships with venues, caterers, decorators, audiovisual providers, photographers, security providers, and other event suppliers.
Ensure vendors understand their responsibilities and deadlines.
Monitor vendor performance and service quality.
Ensure appropriate contracts and agreements are in place where required.

9. Attendee & Stakeholder Management

Develop effective attendee registration and communication processes.
Maintain accurate event attendee records.
Coordinate invitations, confirmations, reminders, and follow-ups.
Ensure speakers, VIPs, clients, partners, and guests receive appropriate support.
Monitor attendee experience before, during, and after events.
Collect and analyze attendee feedback.

10. Team Leadership & Coordination

Lead and coordinate internal event teams.
Assign responsibilities and establish event-specific deadlines.
Coordinate staff and volunteers involved in events.
Conduct event planning meetings and post-event reviews.
Provide guidance and support to team members.
Promote professionalism, teamwork, and accountability.

11. Risk Management & Compliance

Identify and manage potential event-related risks.
Ensure appropriate health, safety, security, and emergency procedures are considered.
Ensure events comply with applicable requirements and company policies.
Maintain appropriate event documentation and approvals.
Develop contingency plans for major event risks and disruptions.

12. Post-Event Evaluation & Reporting

Conduct post-event evaluations.
Measure attendance, engagement, revenue, leads, partnerships, and other relevant outcomes.
Collect feedback from attendees, clients, sponsors, and stakeholders.
Prepare post-event reports for the Managing Director.
Identify lessons learned and recommendations for future events.
Maintain an organized record of event outcomes and performance.

KEY PERFORMANCE INDICATORS (KPIs)

The Head of Events may be measured using:

Number of successful events delivered
Event attendance
Attendee satisfaction
Event-generated leads
Client and employer participation
Event revenue
Sponsorship revenue
Event profitability
Event budget adherence
Cost per attendee
Partner and sponsor retention
Event registration-to-attendance rate
Lead-to-client conversion from events
Vendor performance
Achievement of event objectives

QUALIFICATIONS

Bachelor's degree in Event Management, Marketing, Business Administration, Public Relations, Hospitality Management, Communications, or a related field.
Professional qualification in Event Management, Project Management, Marketing, or a related field is an advantage.
4–7 years of experience in event management, corporate events, marketing, public relations, or related fields.
Demonstrated experience planning and managing professional or corporate events.
Experience managing budgets, vendors, sponsors, and event teams.
Experience within HR, recruitment, staffing, or professional services is an advantage.

REQUIRED SKILLS & COMPETENCIES

Event planning and management
Project management
Budget management
Vendor management
Sponsorship development
Partnership management
Marketing and promotion
Stakeholder management
Negotiation
Communication and presentation
Team leadership
Problem-solving
Time management
Organization and coordination
Risk management
Attention to detail
Creativity
Customer and attendee experience

CORE VALUES

The Head of Events is expected to demonstrate:

Professionalism
Creativity
Excellence
Integrity
Accountability
Collaboration
Innovation
Client Focus
Responsiveness
Continuous Improvement

WORKING RELATIONSHIPS

The Head of Events will work closely with:

Managing Director
Executive Management
Head of Marketing
Head of Sales
Head of Operations
Head of HR
Head of Staffing
Head of Finance
Head of Legal
HR & Recruitment Team
Clients and Corporate Partners
Event Vendors and Suppliers
Sponsors
Speakers and Industry Professionals

ROLE EXPECTATIONS

The Head of Events is expected to develop and deliver professional, well-organized, and impactful events that strengthen Sizanid Staffing's brand, generate business opportunities, support recruitment and workforce initiatives, engage clients and stakeholders, and contribute to the company's overall strategic objectives.