HR Assistant

HR ASSISTANT

JOB SUMMARY

The HR Assistant provides administrative and operational support to the Human Resources team. The role assists with employee records, recruitment, onboarding, HR documentation, and day-to-day HR activities.

The position works closely with HR staff, managers, and employees to ensure HR processes are organized, accurate, and completed efficiently.

KEY RESPONSIBILITIES

1. HR Administration

• Maintain and update employee records and HR files.
• Prepare HR documents, letters, and reports.
• Support daily HR administrative activities.
• Maintain confidentiality of employee information.

2. Recruitment Support

• Assist with job postings and candidate communications.
• Schedule interviews and coordinate candidate appointments.
• Support application screening and recruitment documentation.
• Maintain accurate recruitment records.

3. Onboarding & Offboarding

• Assist with new employee onboarding activities.
• Prepare onboarding documents and coordinate required paperwork.
• Support employee offboarding and exit documentation.

4. Employee Support

• Respond to routine employee HR inquiries.
• Direct employees to appropriate HR resources and policies.
• Assist with employee communications and HR initiatives.

5. HR Systems & Records

• Update employee information in HRIS and other HR systems.
• Maintain accurate personnel files and HR databases.
• Assist with HR reports and data entry.

6. HR Compliance & Projects

• Support HR compliance and documentation requirements.
• Assist with HR audits and record reviews.
• Support HR projects, events, and employee engagement initiatives.

KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy of employee records.
• Timely completion of HR administrative tasks.
• Recruitment and onboarding support efficiency.
• Accuracy of HR documentation.
• Response time to employee inquiries.
• HRIS data accuracy.
• Confidentiality and compliance with HR procedures.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• 1–3 years of experience in HR, administration, or a related role.
• Experience with HR systems and Microsoft Office is an advantage.
• HR certification is a plus.

REQUIRED SKILLS & COMPETENCIES

• HR administration
• Recruitment support
• Employee records management
• HRIS and data entry
• Communication and interpersonal skills
• Organization and time management
• Confidentiality
• Attention to detail
• Microsoft Office
• Problem-solving
• Teamwork and collaboration

CORE VALUES

• Integrity
• Professionalism
• Accountability
• Respect
• Confidentiality
• Collaboration
• Excellence
• Continuous Improvement

WORKING RELATIONSHIPS

Internal:

• HR Manager / HR Director
• HR Team
• Department Managers
• Employees
• Senior Management

External:

• Job candidates
• Recruitment partners
• HR service providers

ROLE EXPECTATIONS

• Provide reliable and timely HR administrative support.
• Maintain accurate and confidential employee records.
• Support efficient recruitment and onboarding processes.
• Respond professionally to employee inquiries.
• Complete HR tasks accurately and within deadlines.
• Demonstrate*