Immigration Coordinator

IMMIGRATION COORDINATOR

JOB SUMMARY

The Immigration Coordinator will provide administrative and coordination support for immigration and work authorization processes. The role involves managing documentation, tracking applications, coordinating appointments, and ensuring cases progress efficiently and accurately.

KEY RESPONSIBILITIES

1. Immigration Administration

• Support the preparation and organization of immigration applications and documents.
• Maintain accurate and up-to-date case files.

2. Case Tracking

• Monitor application timelines, deadlines, and case status.
• Follow up on outstanding documents and requirements.

3. Employee & Candidate Support

• Communicate immigration requirements and updates to employees and candidates.
• Respond to routine inquiries and direct complex matters appropriately.

4. Coordination & Communication

• Coordinate with immigration professionals, legal representatives, and relevant authorities.
• Schedule appointments and support required immigration-related activities.

5. Reporting & Compliance Support

• Prepare case status reports and maintain immigration trackers.
• Support compliance with applicable immigration procedures and organizational policies.

KEY PERFORMANCE INDICATORS (KPIs)

• Timeliness of immigration case coordination.
• Accuracy and completeness of documentation.
• Timely follow-up on outstanding requirements.
• Response time to employee and candidate inquiries.
• Accuracy and confidentiality of immigration records.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Law, International Relations, or a related field.
• 1–3 years of experience in immigration, HR, administration, or a related field.
• Basic knowledge of immigration and work authorization processes.
• Strong organizational, communication, and attention-to-detail skills.

ROLE EXPECTATIONS

• Maintain accurate and organized immigration records.
• Monitor deadlines and follow up on outstanding requirements.
• Handle sensitive information with confidentiality.
• Communicate professionally with employees and external stakeholders.
• Complete assigned tasks accurately and within established timelines.

LOCATION

Mississauga, Ontario, Canada