LEGAL SECRETARY

JOB SUMMARY

The Legal Secretary will provide administrative and clerical support to the Legal & Compliance team. The role will assist with document preparation, scheduling, legal correspondence, recordkeeping, and coordination of legal activities.

KEY RESPONSIBILITIES

1. Administrative Support

Provide administrative support to attorneys and the Legal & Compliance team.
Schedule meetings, appointments, and legal deadlines.

2. Legal Documentation

Prepare, format, and organize legal documents and correspondence.
Maintain accurate and confidential legal files and records.

3. Communication & Coordination

Handle routine correspondence and communication with internal and external parties.
Coordinate documents and information between attorneys, departments, and external counsel.

4. Records & Reporting

Maintain legal calendars, databases, and filing systems.
Assist with preparing reports, summaries, and other administrative materials.

KEY PERFORMANCE INDICATORS (KPIs)

Accuracy and timeliness of legal documents and administrative tasks.
Proper maintenance of legal records and calendars.
Timely scheduling and coordination of legal activities.
Effective communication with internal and external stakeholders.
Successful completion of assigned administrative tasks.

QUALIFICATIONS

Associate’s or Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred.
1–3 years of legal secretarial, administrative, or office support experience preferred.
Proficiency in Microsoft Office and document management systems.
Strong organizational, communication, typing, and attention-to-detail skills.
Ability to handle confidential information professionally.

ROLE EXPECTATIONS

Provide reliable and timely administrative support.
Maintain confidentiality of legal and company information.
Keep legal documents and records organized and up to date.
Manage schedules and deadlines accurately.
Communicate professionally with attorneys, clients, and internal teams.