FACILITIES ADMINISTRATOR
JOB SUMMARY
The Facilities Administrator provides administrative and operational support for workplace facilities, maintenance, vendors, supplies, and office services.
KEY RESPONSIBILITIES
1. Facilities Administration
- Maintain facilities records, schedules, work orders, and documentation.
- Coordinate routine maintenance, repairs, and workplace requests.
2. Vendor Coordination
- Communicate with vendors and service providers regarding facilities needs.
- Track service requests, invoices, and completion of work.
3. Workplace Support
- Monitor office supplies, equipment, and common areas.
- Assist with office moves, events, and workplace activities.
4. Health & Safety
- Support workplace safety procedures and facility inspections.
- Report and follow up on maintenance or safety issues.
KEY PERFORMANCE INDICATORS (KPIs)
- Timely completion of facilities requests.
- Accuracy of records and documentation.
- Vendor response and service quality.
- Workplace maintenance and safety compliance.
- Employee satisfaction with facilities support.
QUALIFICATIONS
- Diploma or Bachelor’s degree in Business Administration, Facilities Management, Operations, or related field.
- 1–3 years of administrative or facilities experience.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office and administrative systems.
ROLE EXPECTATIONS
- Maintain organized and efficient facilities administration.
- Coordinate workplace requests promptly.
- Maintain accurate records and documentation.
- Support a safe, clean, and functional work environment.