PROCUREMENT & VENDOR SPECIALIST
JOB SUMMARY
The Procurement & Vendor Specialist supports purchasing activities and vendor management by sourcing suppliers, processing procurement requests, monitoring orders, and maintaining strong supplier relationships.
KEY RESPONSIBILITIES
1. Procurement Support
- Process purchase requests, quotations, and purchase orders.
- Source products and services from qualified suppliers.
- Support cost-effective purchasing decisions.
2. Vendor Management
- Maintain supplier records and contact information.
- Monitor vendor performance, pricing, quality, and delivery.
- Follow up on outstanding orders and supplier issues.
3. Documentation & Compliance
- Maintain accurate procurement, contract, and vendor records.
- Ensure purchasing activities follow company policies and procedures.
- Assist with supplier evaluations and documentation.
4. Internal Coordination
- Coordinate with departments to understand purchasing requirements.
- Track orders and provide updates on delivery timelines.
- Resolve routine procurement and vendor-related issues.
KEY PERFORMANCE INDICATORS (KPIs)
- Timely processing of procurement requests.
- On-time supplier deliveries.
- Vendor performance and service quality.
- Procurement documentation accuracy.
- Compliance with procurement procedures.
QUALIFICATIONS
- Diploma or bachelor’s degree in Procurement, Supply Chain, Business Administration, or a related field.
- 1–3 years of procurement or vendor management experience.
- Strong organizational and negotiation skills.
- Good communication and attention to detail.
- Proficiency in Microsoft Office and procurement systems.
ROLE EXPECTATIONS
- Process procurement activities accurately and efficiently.
- Maintain professional supplier relationships.
- Follow up consistently on orders and deliveries.
- Maintain accurate and organized procurement records.