PURCHASING SPECIALIST

JOB SUMMARY

The Purchasing Specialist manages day-to-day purchasing activities, ensuring goods and services are sourced efficiently, cost-effectively, and delivered on time.

KEY RESPONSIBILITIES

1. Purchasing

Process purchase requests, purchase orders, and supplier quotations.
Source goods and services based on business requirements.
Monitor orders and delivery schedules.

2. Supplier Coordination

Communicate with suppliers regarding pricing, availability, and delivery.
Maintain accurate supplier information and records.
Resolve routine purchasing and delivery issues.

3. Cost & Quality Control

Compare supplier pricing and purchasing options.
Support cost-saving initiatives while maintaining quality.
Verify received goods and services against purchase orders.

4. Documentation

Maintain accurate purchasing records and documentation.
Ensure purchases comply with company policies and approval procedures.
Prepare basic purchasing reports as required.

KEY PERFORMANCE INDICATORS (KPIs)

Timely processing of purchase orders.
On-time delivery of goods and services.
Purchasing cost efficiency.
Supplier responsiveness and service quality.
Accuracy of purchasing records.

QUALIFICATIONS

Diploma or bachelor’s degree in Procurement, Supply Chain, Business Administration, or a related field.
1–3 years of purchasing or procurement experience.
Strong organizational and negotiation skills.
Good communication and attention to detail.
Proficiency in Microsoft Office and purchasing systems.

ROLE EXPECTATIONS

Process purchases accurately and efficiently.
Maintain reliable supplier relationships.
Monitor orders and delivery timelines.
Ensure purchasing activities follow company procedures.