Space & Workplace Planner

SPACE & WORKPLACE PLANNER

JOB SUMMARY

The Space & Workplace Planner is responsible for planning and optimizing office spaces to support employee needs, efficient operations, collaboration, and a productive workplace environment.

KEY RESPONSIBILITIES

1. Space Planning

• Develop and maintain office space plans and seating arrangements.
• Optimize workspace utilization based on business needs.
• Support office moves, expansions, and reorganizations.

2. Workplace Coordination

• Coordinate workspace requirements with departments and employees.
• Maintain accurate floor plans, seating records, and space data.
• Identify opportunities to improve workplace efficiency.

3. Facilities Support

• Work with Facilities teams on furniture, equipment, and workspace requirements.
• Support office setup and relocation projects.
• Coordinate with vendors and contractors when required.

4. Reporting & Analysis

• Track space utilization and workplace capacity.
• Prepare reports and recommendations for workplace improvements.

KEY PERFORMANCE INDICATORS (KPIs)

• Effective space utilization.
• Accuracy of seating and floor plans.
• Timely completion of workspace projects.
• Employee satisfaction with workplace arrangements.
• Cost-effective use of workplace resources.

QUALIFICATIONS

• Diploma or bachelor’s degree in Facilities Management, Architecture, Interior Design, Business, or a related field.
• 1–3 years of workplace, facilities, or space planning experience.
• Strong organizational and analytical skills.
• Proficiency in Microsoft Office and space planning tools.
• Good communication and coordination skills.

ROLE EXPECTATIONS

• Maintain accurate and efficient workplace plans.
• Respond promptly to changing space requirements.
• Support functional and productive work environments.
• Coordinate effectively with internal teams and external vendors.