Work Authorization Specialist

WORK AUTHORIZATION SPECIALIST

JOB SUMMARY

The Work Authorization Specialist manages and coordinates employee and candidate work authorization processes, ensuring applications, documentation, and renewals are handled accurately and on time. The role supports compliance with applicable immigration and employment requirements.

KEY RESPONSIBILITIES

1. Work Authorization Management

• Manage work permit and work authorization cases from initiation through completion.
• Track application status, expiry dates, renewals, and required actions.

2. Documentation & Compliance

• Review and maintain accurate work authorization documentation.
• Ensure cases meet applicable immigration and employment requirements.

3. Employee & Candidate Support

• Provide guidance to employees and candidates regarding work authorization processes.
• Respond to inquiries and provide timely updates on case progress.

4. Government & External Coordination

• Coordinate with immigration professionals, government agencies, and external service providers.
• Follow up on applications, requests, and outstanding documentation.

5. Records & Reporting

• Maintain confidential and up-to-date work authorization records.
• Prepare case reports and monitor upcoming renewals and deadlines.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely processing and completion of work authorization cases.
• Accuracy and completeness of applications and documentation.
• Compliance with work authorization requirements and deadlines.
• Employee and candidate inquiry response time.
• Accuracy of case records and renewal tracking.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Law, International Relations, or a related field.
• 2–4 years of experience in immigration, work authorization, global mobility, or HR.
• Knowledge of work permits, immigration documentation, and authorization processes.
• Strong organizational, communication, analytical, and attention-to-detail skills.

ROLE EXPECTATIONS

• Handle work authorization cases accurately and confidentially.
• Monitor deadlines, expirations, and renewal requirements.
• Communicate clearly with employees, candidates, and external stakeholders.
• Maintain complete and organized case records.
• Demonstrate professionalism, accountability, and strong attention to detail.

LOCATION

Mississauga, Ontario, Canada